Agreements are not legal contracts. They are a structured way to capture consent and keep a record of it. For questions about legal requirements in your region, consult your own legal advisor.
Step 1: Create an Agreement
Agreements are managed in Settings. To create one:
Go to Settings → Agreements.
Click New agreement.
Fill in the following fields:
Internal name (only visible to admins). Use something descriptive, e.g. "Photo rights 2025".
Display name (shown to members during registration).
Content (the full text of the agreement). Members will see this in its entirety before consenting.
Consent type: choose between Yes only (member must agree to proceed) or Yes or No (member can actively decline).
Save the agreement.
Once a member has submitted an agreement, you can no longer edit it. This protects both your club and the member; the record always reflects exactly what was agreed to. If you need updated content, archive the old agreement and create a new one.
Step 2: Add an Agreement to a registration form
Agreements are attached to registration forms.
Open the registration form you want to update.
In the form configuration, find the Agreements section.
Select one or more agreements to include. You can attach multiple agreements to a form.
Save the form.
Once an agreement is added to a form, it is required. Members cannot complete their registration without responding to it.
What members see
When a member reaches an agreement step during registration:
The full agreement content is displayed.
They are asked to type their name as confirmation of consent.
If the agreement is Yes or No type, they can choose to decline. Their typed name is only required if they select Yes.
Viewing and downloading consent records
Once a member submits a registration that includes an agreement, a consent record is created and stored permanently. It captures the exact agreement content at the time of signing, the typed name, date and time (UTC), member name, email and user ID, IP address and device info, and a content hash confirming the text has not been altered.
To access a record:
Open the relevant registration submission.
The signed agreement is shown in the submission detail view.
Click Download proof of consent to export a PDF. This document can be used as evidence in the event of a dispute.
Archiving an Agreement
If you no longer want an agreement to appear on new registrations, archive it from Group settings → Agreements.
Archived agreements can't be selected when configuring new forms.
If already attached to a form, it appears as disabled. New submissions won't be required to complete it.
Existing consent records are unaffected and remain accessible.
Archived agreements can be unarchived at any time.