Managing participant responses
Event responses
Once events are created and participants are added, they will either:Be prompted to Accept or Decline the invitation.
Be automatically marked as Accepted (depending on settings).
When saving the event, an invite popup will appear, allowing you to:
Tick the box: Yes, send invite – Participants will receive a notification and can decide whether to accept or decline the invitation.
Untick the box: Participants will be automatically added as attending without needing to respond.
Edit a response to an event
Staff, players, or parents can update their response by:Clicking Calendar.
Selecting the relevant event.
Clicking Participants.
Changing the response to Accept or Decline.
Marking attendance
Automatic attendance marking
At the event's start:
Participants who accepted are marked as Attended.
Those who declined are marked as Didn’t Attend.
Non-responders are marked as Requires Action.
Organizer updates
Event organizers can manually update attendance for participants marked as Requires Action to either Attended or Didn’t Attend.
Viewing attendance data
Attendance data can be accessed in the Statistics tab of the group.
Navigate to attendance statistics
Click Statistics and then Attendance to view an overview of all event data.
Data includes average attendance figures and non-attendance reasons.
Reports available
Individual report: Shows attendance figures for specific participants over the season or a specific time frame.
Event report: Provides attendance statistics for events over the season or a specific time frame.
Group report: (For groups with sub-groups) Offers group-by-group attendance data comparisons.
By following these steps, you can effectively track and manage attendance for all events within your organization.