Steps to create an event
Navigate to the group
Go to the group where you want to create the event.Open the calendar
Click on the Calendar tab in the group menu.Click "Create"
Press the Create button to start setting up the event.Choose the event type
Select the type of event you are creating (e.g., training, match, meeting).
Add event details
Title: Enter a name for the event.
Location: Specify where the event will take place.
Start date and time: Enter the event’s start and end time.
For recurring events: These times apply only to the first event in the series. You will set repeat dates later.
Set optional details
Meet time: Add a time for participants to arrive earlier, if needed.
RSVP deadline: Set a date and time by which participants must accept or decline the invitation.
After the RSVP deadline passes, participants cannot change their response.
Repeating schedule: Decide if the event should repeat. You can set custom or default repeat schedules and specify an end date for the series.
Auto-add participants
Choose whether to automatically add admins/staff or participants to the event. New members of the group will be automatically marked as attending if this option is selected.Participant visibility
Decide if the participant list should be hidden. If toggled on, participants will only see their own RSVP status.Add a description
Provide a detailed description of the event for clarity.Set event visibility
Choose whether the event is visible to all or private.
Private events will only be seen by event participants.
Decide if the event should appear on your integrated website.
Add attachments
Include any relevant files, images, or documents.
Additional details for match events
Opponent name: Enter the name of the opposing team.
Venue: Select home or away.
Kickoff time: Add the match start time.
Match duration: Specify the length of the match.
Competition: Select or create a competition for match statistics.
Field location: Provide the field or pitch name.
Match type: Indicate whether it’s a friendly match or part of a competition.
Only Match events allow you to add match-specific details and statistics.
Add participants
Click to add organizers and participants.
A pop-up will appear to select members from the current group.
Use the search bar to find and add participants from other groups if needed.
You can add players, parents, or staff to the events.
Send invites
When saving the event, an invite popup will appear, allowing you to:
Tick the box: Yes, send invite – Participants will receive a notification and can decide whether to accept or decline the invitation.
Untick the box: Participants will be automatically added as attending without needing to respond.
Tip for top-level administrators: To save time, create events from the top-level group. Select the relevant group(s) where the event should take place at top of the event setup.
Participants can still update their RSVP status after being added.
Your event is now ready and visible in the calendar for the selected group(s)!