Steps to create an event
Navigate to the group
Go to the group where you want to create the event.Open the calendar
Click on the Calendar tab in the group menu.
Click "Create"
Press the Create button and select the event type.
Add event details
Event type: Select the type of event you are creating.
Title: Enter a name for the event.
Location: Specify where the event will take place.
Add a description: Provide a detailed description of the event.
Start date and time: Enter the event’s start and end time.
For recurring events: These times apply only to the first event in the series. You will set repeat dates later.
Set optional details
Meet time: Add a time for participants to arrive earlier, if needed.
RSVP deadline: Set a date and time by which participants must accept or decline the invitation.
After the RSVP deadline passes, participants cannot change their response.
Repeating schedule: Decide if the event should repeat. You can set custom or default repeat schedules and specify an end date for the series.
Auto-add participants
Choose whether to automatically add admins/staff or participants to the event. New members of the group will be automatically marked as attending if this option is selected.
Participant and event visibility
Decide if the participant list should be hidden. If toggled on, participants will only see their own RSVP status.
Choose whether the event is visible to all or private.
Private events will only be seen by event participants.
Decide if the event should appear on your integrated website.
Add attachments
Include any relevant files, images, or documents.
Additional details for match events
When creating a match event, you can configure specific match-related details in addition to the standard event fields.
Opponent (required):
Select an opponent by clicking the pen icon, choosing a team from your organization, or creating a new one with a name and logo (saved locally for future use).
Game start time:
Enter the scheduled start time of the match.
Competition:
Select an existing competition or create a new one with competition name, dates, image and game format.
Match type:
Select whether it’s a friendly match or part of a competition.
Game format:
Select the game format of the game.
Match duration & periods:
Define the number of periods and set the length of each period in minutes.
Field:
Provide the name of the field or pitch where the match will take place.
Field type:
Choose the type of field being used.
Physical strain:
Select the estimated physical strain.
Add participants
Click to add organizers and participants.
You can add players, parents, or staff to the events.
A pop-up will appear to select members from the current group.
Use the search bar to find and add participants from other groups if needed.
Send invites
When saving the event, an invite popup will appear, allowing you to:
Tick the box: Yes, send invite – Participants will receive a notification and can decide whether to accept or decline the invitation.
Untick the box: Participants will be automatically added as attending without needing to respond.
Tip for top-level administrators: To save time, create events from the top-level group. Select the relevant group(s) where the event should take place at top of the event setup.
Participants can still update their RSVP status after being added.
Your event is now ready and visible in the calendar for the selected group(s)!