A schedule starts as a weekly template of recurring bookings. You build the template once, then publish it to turn it into the actual events and bookings on your groups' calendars, for whatever date range you choose.
The model
Templates run on a fixed 7-day week — you only pick which day the week starts on. Every booking you add repeats weekly until you publish or unpublish the template. You need at least one resource set up before you can assign one to a booking — see Create a resources database.
Set up the template
Go to Scheduling > Templates and click Create new.
Add a title, an optional description, and the starting day of the week.
Click Continue.
The starting day can't be changed once the template has bookings on it.
Add time slots (optional)
Time slots mark out the hours a resource is actually available to book, so you and your staff aren't scheduling against dead time.
Select Slots.
Enter times for each day individually, or use the same slots for the whole week.
Add bookings to the template
Click New booking.
Select the time and day. If the same group has the same booking on multiple days each week, select all of those days at once to duplicate it.
Select the group the booking is for.
Select the resources the booking uses.
Choose the event type, and add a title and description for the event.
Click Confirm booking.
Repeat this for every fixed weekly booking your groups need before you publish.
Multiple resources can be assigned to one booking, but the first (main) resource is what determines the event's location.
Publish the template
Publishing turns the template's weekly bookings into real events on the calendar, for the date range(s) you choose.
Click Review and publish.
Under Add date ranges, add the date range(s) you want this schedule to cover.
This replaces any existing schedule on those dates. If another schedule is already published for a date range you add, publishing removes it — along with its bookings and events — and puts this template's bookings in its place instead. Everyone in your organization is notified of the change.
Event creation settings
Publish events — makes the events visible on the groups' calendars.
Add current group users — adds current admins, staff, and players as attending automatically.
Invite current group users — sends invites to current group members as pending, instead of adding them directly.
New members joining later — separate auto-add / auto-invite toggles decide whether players and admins/staff who join the group afterward are added directly or sent a pending invite.
Preview and publish
Click Preview to see how many bookings and events will be created, changed, or removed.
Click Publish.
You'll get a notification once the schedule has published to all calendars.
Edit or unpublish a published schedule
Open the template and change its bookings the same way you created them, then publish again to push the changes live — this follows the same overwrite behavior described above. To take a schedule off the calendar entirely, remove its date range(s) and republish; this deletes the schedule's bookings and events for the removed dates.