A booking reserves a group and one or more resources for a time slot, and can optionally create a matching calendar event for that group at the same time.
How a booking works
One group per booking. A booking can only be attached to a single group, though you can attach as many resources to it as you need.
One resource sets the location. When a booking has more than one resource, whichever one is marked Set as main resource is the one whose location shows on the booking and on the calendar event.
The calendar event is optional. Turn on Create events and the booking also creates a matching event on the group's calendar. Leave it off and the booking exists on the schedule with no event attached. You can still turn this on later when you edit it.
Events made in the calendar get a booking too. When someone creates a single event in a group's calendar, 360Player adds a booking for it, with no resource. See Events created in the calendar below.
Conflicts are flagged, not blocked. 360Player checks for double-booked resources and overlapping bookings and flags them on the schedule. See Resolve booking conflicts below. It won't stop you from saving.
Create a booking
Open Scheduling in the main menu, then click Bookings.
Click New booking. Or switch to the Groups or Resources view and click the + on the row and time slot you want to book, so the start and end time are already set to that slot.
Adjust the start and end time if needed. If the time zone shown isn't the right one, click it to change it.
Select a group. Only one group can be attached to a booking.
Select the resource(s) to use. With more than one selected, use Set as main resource on the one whose location should show on the booking.
Under Events, turn on any of the following:
Create events — also creates a calendar event from this booking.
Add current group users — adds the group's current admins/staff as organizers and players as participants. They're marked as attending right away and get no invite.
Invite current group users — sends pending invites to the group's current members instead. You can turn on one of these two, not both.
The New group members options decide what happens to people who join the group later, the same as on an event. See Create an event.
Optional: under Scheduled invites, turn on Schedule invites to send the invites a set time before the event, or Send reminders to remind people after the invite. Schedule invites can't be combined with Add current group users or the auto-add options, because those people never get an invite.
Optional: set the event options: Meet time before event, Participant limit, and who can see the participants and the event under Participants visibility and Visibility. They carry over to the event the booking creates, and work the same as on an event.
Choose the Event type. You can't change it once the booking is created.
For a Match, you can also pick Home match or Away match under Home/Away, and click Select opponent to pick the other team. Both carry over to the match. The opponent is cleared if you change the group.
Add a Booking title (required) and, optionally, a Description.
Click Confirm booking.
Change a booking
Open Scheduling > Bookings.
Click the booking you want to change in the grid. This opens Edit booking, pre-filled with its current details.
Edit whatever needs to change: time, group, resources, event options, or the other settings above. If the booking didn't create a calendar event when it was made, you can still turn Create events on now.
Click Save.
If the booking is connected to an event, what happens to that event depends on whether someone changed the event itself:
The event hasn't been changed on its own. The form says "Booking is connected to an event - any changes made here will be reflected on the event". What you change on the booking updates the event too.
The event was changed after it was booked. The booking shows Event changed in the grid, and the form lists what the event has now under "The event was changed after it was booked. It now has:" You can't save until you pick one under When saving:
Update the event to match this booking replaces the changes made on the event with the booking's details.
Update this booking to match the event fills the event's changes into the booking. The event is left as it is.
The event was deleted. The form says "The event connected to this booking was deleted. Changes made here only update the booking."
Events created in the calendar
If your organization uses Scheduling, every single event someone creates in a group's calendar also gets a booking. It shows up in Bookings with the event's group, time, title and type, but no resource. For a match, the opponent and home or away side come with it.
Open the booking to add a resource, the same as any other booking. Later edits to the event are not copied to the booking. The booking shows Event changed instead, and you choose what to do the next time you save it. See Change a booking above.
Filter bookings
Click Filter in Bookings to narrow down what the grid shows. Besides booking type, group, resource and conflicts, you can filter on:
Created from — where the booking came from: Scheduling tool, Event import, Tournament or Calendar.
Home / Away — Home or Away matches.
Resource — With resource or Without resource. Use Without resource to find bookings from the calendar that still need a resource.
These three filters are only in Bookings, not in templates.
Cancel a booking
Open the booking from the grid.
Click Delete booking, or Delete booking and event if the booking created a calendar event.
Confirm the prompt.
Heads up. This can't be undone. Deleting removes the booking, and its calendar event if you choose that option, permanently.
Resolve booking conflicts
Two flags can show up on a booking in the schedule grid:
Conflicts — a resource attached to this booking is also booked by another booking at an overlapping time.
Overlaps — this booking's group already has another booking in the same time window.
Neither flag blocks creating or saving the booking. They're a warning, not a hard stop. Fix them by changing the time, swapping the resource, or picking a different group.